The Library shall remain open on all working days from 9.00 am to
The Text Book Section of the Central Library will normally remain
open till 12 midnight during academic session. Timings for Saturday,
Sunday and Holidays will be 9 am to 5pm, which may be extended as per
directive of the competent authority.
The Loan Counter shall be closed half an hour before the closing of
The following are entitled to enroll themselves as members:
Students of the University;
Teaching, Non-Teaching, Academic and Library Staff of the
The students of the University shall be enrolled as members of the
Library after filling up the prescribed application form and on producing
the Identity Card issued by the Deanís Office.
The teachers shall be eligible for enrollment as members of the
Library on their submitting the prescribed membership form duly endorsed
by the Dean of the Faculty concerned.
The non-teaching staff shall be eligible for enrollment as members
of the Library on their submitting the prescribed membership application
form duly recommended by the respective controlling Officer.
The special members i.e. those who are not directly connected with
the university but want to avail of the library facilities shall be
enrolled after submitting application and are duly introduced by the
Dean/Head of Department concerned of the university. They shall be allowed
to consult books/journals in the library. They shall also be given
photocopying service on payment basis.
The students shall renew their tickets at the beginning of each
A member who has lost a Borrower Ticket shall request in writing
for duplicate card to the Librarian. The Member shall pay a fee of Rs.
100/ for each Duplicate Ticket required which may be enhanced from time to
For the withdrawal of his/her security deposit, the special members
shall inform the Library in writing at least one week in advance.
ADMISSION TO THE LIBRARY
All persons may be allowed admission to the library provided that
the Librarian may at his discretion refuse admission if he considers a
person either of unsound mind, intoxicated or otherwise shabbily dressed.
The decision of the Librarian or the next senior officer of the library in
the absence of the Librarian shall be final in this matter.
Every person who enters the library shall sign the gate register in
token of his acceptance to adhere to the rules of the library.
Membership/Identity Card is to be shown at the entrance, at the
Service Counter or within the library premises, when requested.
All personal belongings except purses and notebooks shall not be
allowed to be carried with the readers beyond the issue counter. These
shall be deposited at the property counter.
The readers shall keep silence within the library premises.
Smoking and spitting are prohibited except in the special spots and
rooms provided for this purpose.
No reader is allowed to sleep in the library premises. The
defaulter may be refused the use of the library or his registration may be
Readers are requested not to write or mark or otherwise disfigure
and damage books, furniture, etc. In case of any damage being done, the
person responsible will be punished as per university rules and also
required to replace the article damaged or pay its replacement cost.
The members are entitled to take books on loan at the
(a) Undergraduate Students 2
(b) Masterís Degree Students 3
(c) Ph. D. Students
(g) Senior Library and Administrative Staff
(Class-I and above) 5 ,,
(h) Other administrative staff 3 ,,
(i) Special Members 2 ď
(j) Non-teaching staff will not be allowed to borrow
Members shall be responsible for any loss/damage which the library
may suffer through the loss or misuse of Readersí tickets.
CONDITIONS OF LOAN
The books shall be issued to borrowers for a period of ten days.
Books on loan shall be returned on due date from the date of issue.
Readersí tickets are not transferable.
Borrowers must satisfy themselves about the physical condition of
books before borrowing.
Manuscripts, reference works, rare books, reproduction materials,
maps, periodical publications and microfilms shall not ordinarily be
issued on loan.
An over due charges will be realized from the users in case the
books are returned late. The charges are automatically calculated by the
library software as per the fine calculation table displayed on the notice
boards from time to time.
Book(s) taken out of the library reading rooms in an unauthorized
manner, issued from Reserved books/Text books section shall be fined
Rs.50/= per day which may be revised from time to time. After the expiry
of one month, defaulter shall be required to pay the price of the book
plus overdue charges.
Members who repeatedly fail to return books on the due date may be
debarred from Membership of the Library.
Borrowers shall be responsible for the safe custody and return of
books. When a book is lost or mutilated by a reader, he/she shall have to
replace the book by its latest edition or pay the cost of its latest
edition plus 20% processing charges.
If a member does not pay off the library dues, the privilege of
borrowing books may be suspended to till he/she deposits the requisite
The Librarian shall have the power to refuse the issue of a book to
any member or he may recall any book without assigning any reason therefor.
Late fine charge against the defaulter may be condoned/reduced in
exceptional condition. The defaulter shall be asked to submit certificate
of sickness or other genuine ground due to which he/she could not attend
classes and accordingly, could not return the book in due date.
Library cooperation will be extended in the following cases:
On the request of the other universities, Research Institutions,
Educational Institutions and well-established libraries the books,
publications and other materials belonging to Jamia Hamdard Central
Library may be issued on Inter Library Loan basis subject to getting the
same cooperation from the other side too.
The HMS Central Library may extend cooperation in providing
Practical Training to the students of Library Science on the
recommendation/request by their recognized institutes.
The HMS Central Library may also extend professional cooperation in
providing expert advice to the libraries of other institutes/colleges
Recognized institutional member(s) of DELNET can become members to
get books on inter-library loan system.
Members shall keep the library informed of any change of address
during the period of his/her Membership.
Members shall keep the library informed immediately in case of loss
of book or other material borrowed from the library.
The Librarian at his discretion may grant special permission to any
member to borrow books on such conditions as he may specify in each case.
While in the library, all the persons shall observe the rules and
procedures of the library and submit to the discipline enforced by the
Conversation, talking, sleeping, smoking, loitering and use of
mobile phones shall not be allowed in the library.
Special privileges may be extended to a Member if they are
considered necessary by the Vice Chancellor.
All members of the teaching, non-teaching staff, students, research
scholars, adhoc, temporary, contractual, visiting and guest teachers and
others are required to obtain clearance from the library before leaving
the university. Students shall be required to obtain clearance from the
library before issuance of their Hall-Tickets (Admit Cards) at the time of
final examination and before taking their degrees, diplomas and
Library Rules may be altered or amended or new rules may be added to the
existing ones by the Library Committee from time to time without notice to
the members and these rules or any alterations or amendments to them shall
be effective and binding on all concerned. A copy of the rules will be
made available when asked for.
LIBRARY, JAMIA HAMDARD
Modalities for Utilization of Book Bank Facility:
The Book Bank established in HMS Central Library, Jamia Hamdard is
providing additional borrowing facilities to economically weaker students
of the university. The facility has been made further strengthened from
January 2004, as per the recommendation of NAAC Team.
In order to streamline the activities of Book Bank following procedures
will be followed:
The Deans of faculties/DSW will identify and recommend names of
students having weaker economic background to the University Librarian at
the beginning of the academic session.
Later on the names of general students may also be recommended by
Deans/HODs of the faculties/depts. who may be considered on first come
first serve basis if there are more books available for loan in the Book
Number of books may be borrowed by each student will be as under:
Diploma/Certificate 1 title only
Under-graduate 2 titles only
Post-graduate 3 titles only
3. How to register
The students shall submit applications in the
prescribed format to be downloaded from the university website/web notice
board (www.jamiahamdard.ac.in). The application forms duly recommended by
the respective Deans/DSW will be submitted in the office of University
Librarian for his approval.
4. Lending practice
The issue of books will be carried out
strictly according to first come first serve basis.
5. Borrowing period
Books will be issued for whole semester in the beginning of each
academic session (July & January).
6. Lending schedule
The Book Bank Section will notify the lending
schedule on the notice boards of the Central Library and also web notice
board for various courses in each semester.
7. Exchange/return of books
There will be no exchange of the book(s) once issued from Book Bank.
However, book(s) may be returned before the due date. The Book Bank shall
accept return of books at its counter on each working Monday between 10
a.m. to 12 noon.
8. Books check-out/check-in
Check-out and check-in of books will be accepted from the Book Bank
located on the 2nd Floor, Central Library. However, the Library
reserves its right to demand the return of any book(s) before time in case
of urgent requirements.
9. Books liability
Safe custody of the book(s) borrowed by a
student from Book Bank is the total responsibility of the student
concerned. Damaged books will not be accepted for check-in. In such cases,
the students will have to pay the total cost of the books or he/she may be
asked to replace it with the latest edition available in the market.
Similarly, the book(s) lost has to be replaced or the current cost be paid
in cash. In case of a set, if any particular volume is reported lost, the
whole set will have to be replaced or the current cost be realized.
10. Library Online Catalogue
The total bibliographic data with location aids has been provided
on-line on the library OPAC as well as the Web OPAC. Students are expected
to fill in the required particulars of the books, etc. (Title, Author,
Call No.) on the requisition form.
HMS CENTRAL LIBRARY
Name of the Student:
Class:_____________ Semester/Session:_____________ Library
Details of the books required:
Call No. Acc. No.
Recommended by DSW/Dean of the Faculty with Stamp.
Permission of the
Number of Books Issued:______________________ Date
Number of Books Returned: ___________________ Date
Signature of Dealing Staff