Library Rules

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Library Rules


1.1 The Library shall remain open on all working days from 9.00 am to 5pm.

1.2The Text Book Section of the Central Library will normally remain open till 12 midnight during academic session.Timings for Saturday, Sunday and holidays will be 9am to 5pm.,which may be extended as per directive of the competent authority.

1.3 The Loan Counter shall be closed half an hour before the closing of the Library.


2.1 The following are entitled to enroll themselves as members:

(a) Students of the JAMIA Hamdard;

(b) Teaching,non-teaching,academic and library staff of the JAMIA Hamdard;

(c) Special members.

2.1.1 The students of the JAMIA Hamdard shall be enrolled as members of the Library after filling up the prescribed application form and on producing the Identity Card issued by the Dean's Office.

2.1.2 The teachers shall be eligible for enrollment as members of the Library on their submiting the prescribed membership form duly endorsed by the Dean of the Faculty concerned.

2.1.3 The non-teaching staff shall be eligible for enrollment as members of the Library on their submitting the prescribed membership application formduly recommended by the respective controlling officer.

2.1.4 The special members i.e. those who are not directly connected with the JAMIA Hamdard but want to avail of the library facilities shall be enrolled after submitting application and are duly introduced by the Dean/Head of Department concerned of the JAMIA Hamdard. They shall be allowed to consult books/journals in the library. They shall also be given photo-copying service on payment basis.

2.1.5 The students shall renew their tickets at the beginning of each Academic year.

2.1.6 A member who has lost a Borrower Ticket shall request in writing for duplicate card to the Librarian.The member shall pay a fee of Rs.100/ for each duplicate ticket required which may be enhanced from time to time.

2.1.7 For the withdrawal of his/her security deposit, the special members shall inform the library in writing at least one week in advance.


3.1 All persons may be allowed admission to the library provided that the librarian may at his discretion refuse admission if he considers a person either unsound mind, intoxicated or otherwise shabbily dressed. The decision of the librarian or the next senior officer of the library in absence of the librarian shall be final in this matter.

3.2 Every person who enters the library shall sign the gate register in token of his acceptance to adhere to the rules of the library.

3.3 Membership/Identity Card is to be shown at the entrance, at the Service Counter or within the library premises, when requested.

3.4 All personal belongings except purses and note books shall not be allowed to be carried with the readers beyond the issue counter. these shall be deposited at the property counter.

3.5 The readers shall keep silence within the library premises.

3.6 Smoking and spitting are prohibited except in the special spots and room provided for this purpose.

3.7 No reader is allowed to sleep in the library premises. The defaulter may be refused the use of the library or his registration may be cancelled.

3.8 Readers are requested not to write or mark or otherwise disfigure and damage books, furniture,etc. In case of any damage being done, the person pesponsible will be punished as per JAMIA Hamdard rules and also required to replace the article damaged or pay its replacement cost.


4.1 The members are entitled to take books on loan at the following scale:

Category of Member Number
of Book
Undergraduate students 2
Master's degree students 3
Ph D students 4
Teachers 5
Readers 6
Professors 8
Sr. Library & Administrative
staff(Class-I and above)
Other administrative staff 3
Special Members 2

(j) Non-teaching staff will not be allowed to borrow text book.

4.2 Members shall be responsible for any loss/damage which the library may suffer through the loss or misuse of Reader's Tickets.


5.1 The books shall be issued to borrowers for a period of ten days.

5.2 Books on loan shall be returned on due date from the date of issue.

5.3 Readers' tickets are not transferable.

5.4 Borrowers must satisfy themselves about the physical condition of books before borrowing.

5.5 Manuscripts, reference works, rare books, reproduction materials, maps, periodical publications and micro-films shall not ordinarily be issued on loan.

5.6 An over due charge will be realised from the users in case the books are returned late. The charges are automatically calculated by the library software as per the fine calcualtion table displayed on the notice boards from time to time.

5.7 Borrowers taken out book(s) of the library reading rooms in an unauthorised manner, issued from reserved book/text book section shall be fined Rs.50/ per day which may be revised time to time.After the expiry of one month, defaulter shall be required to pay the price of the book plus overdue charges.

5.8 Members who repeatedly fail to return books on the due date may be debarred from Membership of the library.

5.9 Borrowers shall be responsible for the safe custody and return of books. When a book is lost or mutilated by a reader, he/she shall have to replace the book by its latest edition or pay the cost of its latest edition plus 20% processing charges.

5.10 If a member does not pay off the library dues, the privilege of borrowing books may be suspended to till he/she deposits the requisite amount.

5.11 The Librarian shall have the power to refuse the issue of a book to any member or he may recall any book without assigning any reason therefor.

5.12 Late fine charge against the defaulter may be condoned/reduced in exceptional condition. The defaulter shall be asked to submit certificate of sickness or other genuine ground due to which he/she could not attend classes and accordingly, could not return the book in due date.


Library cooperation will be extended in the following cases:
(a)On the request of the other universities, research institutions, educational institutions and well-established librraies the books, publications and other materials belonging to Jamia Hamdard Central Library may be issued on Inter Library loan basis subject to getting the same cooperation from the other side too.
(b) the HMS Central Library may extend cooperation in providing Practical Training to the students of Library Science on the recommendation/request by their recognised institutes.
(c)The HMS Central Library may also extend professional cooperation in providing expert advice to the libraries or other institutes/colleges and / or universities.
(d) Recognised institutional member(s) of DELNET can become member to get books on inter-library loan system.


7.1 Members should keep the library informed of any change of address during the period of his/her Membership.

7.2 Members shall keep the library informed immediately in case of loss of book or other materials borrowed from the library.

7.3 The Librarian at his discretion may grant special permission to any member to borrow books on such conditions as he may specify in each case.

7.4 While in the library all the persons shall observe the rules and procedures of the library and submit to the discipline enforced by the librarian.

7.5 Conversation, talking, sleeping, smoking, loitering and use of mobile phones shall not be allowed in the library.

7.6 Special privileges may be extended to a member if they are considered necessary by the Vice Chancellor.

7.7 All members of the teaching,non-teaching staff, students, research scholars, adhoc, temporary, contractual, visiting and guest teachers and others are required to obtain clearance from the library before leaving the JAMIA Hamdard.Students shall be required to obtain clearance from the library before issuance of their Hall tickets (admit Cards) at the time of final examination and before taking their degrees, diplomas and certificates.

The Library Rules may be altered or amended or new rules may be added to the existing ones by the Library Committeee from time to time without notice to the members and these rules or any alterations or amendments to them shall be effective and binding on all concerned.A copy of the rules will be made available when asked for.